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Handbook > College Regulations
The College has rules about the dos and don'ts of postering within its walls. The following is an extract from the College Calendar on the subject:
Section III - Conduct and College Regulations paragraph 8
“ Only College Societies and Clubs may advertise in College. Notices may not exceed 75 x 55 cm (2'6" x 1'9") and must be placed on the student notice-boards provided. Chalked notices, stickers and (except in special cases with the permission of the Junior Dean) unattended free standing notices are forbidden. Not more than one copy of a notice may be displayed on the same board or within 15m (16 yards) of a similar notice. Advertisements from a particular event must be removed not later than 48 hours after the event. All notices must identify their origin."
It is also worth noting that the content of posters is also of concern to College. Posters which contain offensive or inappropriate photographs; abusive language or offensive written content; advertisements for or photographs of alcohol are not acceptable.
The CSC does not operate a policy of censorship but it requires that Societies show an awareness of the sensibilities of others. If any Society is in doubt regarding the proposed content of a poster it should ask for guidance from the CSC. Should any society disregard these broad guidelines the CSC may implement its discretionary powers, outlined in section 6 of the GDP.
6. SUSPENSION OF SOCIETIES
6.1 A society may be suspended if any of the following circumstances occur:
(ii) The society is deemed to have behaved in a grossly improper manner, which is likely to bring the name of the University and/or the CSC into disrepute. The application of this clause will be decided upon by the Executive at the recommendation of the Chair and, if necessary in consultation with the college authorities.6.2
A society which has been suspended will suffer the following restrictions pending a resolution of the suspension:
(i) Loss of society rooms should it have such rooms.
(ii) Suspension of the right to book rooms within college.
(iii) Restriction of grants to those allowed for provisionally recognised societies as laid down in section [12].
(iv) And other such penalties as the Executive feels are appropriate for the specific case in question.
The notice boards in College are divided between the SU and CSC as follows:
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The boards are clearly marked. Please do not poster on non-CSC boards and remember that you are entitled to remove non society posters from our boards. The only way this system can work, is if we police it ourselves.
All societies may book rooms in College to hold meetings for their members. Members of the College community may attend any meetings within the walls. However, the Senior Dean has asked us to inform societies of the following with regard to hosting meetings:
"While College respects the rights of a Society under the auspices of the CSC to invite guest speakers into College to talk to its members, no Society or indeed Department in College, has the right to organise an "Open" or "Public Meeting" using College premises without first seeking the express permission of College. [The Senior Dean is] the College Officer who in consultation with appropriate College Staff grants or denies such permission.”
General Regulations and Information in the Calendar
Section III - Conduct and College Regulations paragraphs 13 and 24
13. Individuals or groups wishing to hold meetings in College rooms or halls on or off campus are required to make application, normally one week in advance, at the Enquiries Office, West Theatre. Permission to hold a meeting likely to give rise to a need for additional security must be sought from the Senior Dean two weeks in advance, through the Enquiries Office, and the cost of extra security and other special arrangements must be borne by the organisers. The cost of any damage caused as a result of such a meeting will also be charged to the organisers, who may be required to lodge a deposit beforehand. Failure to apply in time for permission to hold a meeting, the plans for which turn out to require special security, will be grounds for refusing permission for that meeting.
24. As there is no general right for members of the public to enter the College precincts...
Therefore it should be noted that College Society meetings are not "Public Meetings" in the sense that members of the general public do not have a right to attend them. Invited speakers aside, members of the public should not be encouraged to attend meetings within College either explicitly or implicitly. Posters for the meetings within College should NOT state the words "Public Meeting" or synonymous phrasing. Neither should posters advertising a society meeting, which is taking place in the College, be put up outside of College as this implies that members of the public might attend it.
Along with all other Irish Universities, the College has adopted a policy on the consumption of alcohol. The entire document is available at http://www.tcd.ie/Secretary/Policies/alcohol.html, but the part which most applies to us is printed below:
It is official College policy to dispose of waste in a responsible and legal manner and to encourage the reduction of waste and promote recycling throughout college. There is a comprehensive webpage at www.tcd.ie/GreenPages which gives details of current waste management procedures and recycling facilities in college and other useful information on how to make college a greener place to be. Each Society Room should have a "recycling pack" which includes a map detailing locations of recycling facilities around college. For further information on recycling, you can get in touch with the CSC Amenities Officer.
The Senior Dean must also be contacted if permission is requested to fly or display a flag or banner. He has informed the CSC, that in the case of National flags, provided these are flown or displayed properly, the request will normally be granted on seeking the permission of the Senior Dean, provided of course there is a justifiable reason for doing so that meets with approval. However, the display of banners towards the city, for example out of a House 6 society room window onto College Green, is not allowed.
The Societies in Trinity College are in a privileged position compared to those in other Colleges in Ireland. We have considerably more space for society use than most. It may not be ideal, but what we have, we need to hold on to. Due to the pressures being put on us to maintain safety and hygiene standards, the CSC in agreement with the College Safety Officer, has put into operation the following rules:
Society Room Security, Health and Safety Regulations
All society members are expected to adhere to the regulations laid down by the College and State Legislation to ensure the maintenance of fire safety, health regulations and security in the areas designated by the CSC for Society usage. Failure to comply with all pertinent regulations places the future usage of CSC space in jeopardy and is detrimental to the long-term interests of all Societies. In particular society members are requested to take note of the following:
Society Rooms are available for access by key-holders as follows:
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Key-holders are NOT permitted access to Society Rooms outside of these hours.
In an effort to ensure that societies' equipment and committee members' personal belongings are kept safe, we have made a concerted effort to improve security measures. Society room locks are on an ASSA system - these keys cannot be copied, so they are unlikely to get into the wrong hands.
Each society will be entitled to take out two keys on a personal deposit of €30 - by this, it is meant, that the society will not pick up the tab for keys. The person to whom a key is allocated, must sign an agreement between him/herself and the CSC. When the key is returned at the end of the academic year, that individual will get the €30 back. Keys must not be passed on from one year's officer to the next. Keyholders should read this agreement before they sign it.
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